American Rescue Plan Act (ARPA) Grant Program

American Rescue Plan Act (ARPA)

The American Rescue Plan Act of 2021 (ARPA) was signed by President Biden on March 11, 2021. Sussex County received $45.5 million in ARPA funding in two installments – one installment was received in May 2021 and the balance will arrive in May 2022. To see the presentation made to County Council on March 8, 2022 with recommended uses, click here.

ARPA Grant Program

The County is making $5 million of ARPA funding available on a first come, first served basis to nonprofit applicants through December 31, 2023, or the exhaustion of program funding, whichever comes first. A description of the materials required in your application follow. Please direct any questions about the application process to lori.webb@sussexcountyde.gov.

Eligible Uses and Restrictions

All expenditures must satisfy an eligible purpose as stipulated by the U.S. Department of the Treasury (“Treasury”) in the final rule for the Coronavirus State and Local Fiscal Recovery Funds (SLFRF).  The SLFRF Final Rule (the “Rule”) contains detailed descriptions of eligible and ineligible activities that may be funded with SLFRF. For Sussex County’s grant program, recipients must use the funding in one of the following ways:

  1. Response to the public health emergency
    1. Prevention in Congregate Settings
    2. Medical and PPE/protective supplies
    3. Medical Expenses
    4. Capital Investments or Physical Plant Changes to Public Facilities that respond to the COVID-19 public health emergency
    5. Other COVID-19 Public Health Expenses
    6. Payroll Costs for Public Health, Safety, and Other Public Sector Staff Responding to COVID-19
    7. Mental Health Services
    8. Substance Use Services
    9. Other Public Health Services
  2. Response to the negative economic impacts related to the public health emergency,
    1. Food Programs
    2. Internet Access Programs
    3. Eviction Prevention
    4. Job Training Assistance
    5. Small Business Economic Assistance
    6. Aid to Nonprofit Organizations
    7. Aid to Tourism, Travel, or Hospitality
    8. Aid to Other Impacted Industries
    9. Other Economic Support

Applicants will be asked to identify which category best defines the intended use of requested program funding as 1(a-i) or 2(a-i).

All expenditures made with fiscal recovery funds must comply with the full requirements of the Rule. Applications will only be accepted for projects of $500,000 or greater. Affordable Housing projects will not qualify under this program as the County has a separate program dedicated to Affordable Housing projects.

Reporting

To track all expenditures of SLFRF funds and to fulfill the County’s own reporting requirements per Treasury guidelines, the County requires full reporting of any activities performed with fiscal recovery funds for any successful applicant (Subrecipient). The reports must be presented to the County quarterly. Reports will be due to the County by the 10th of the following month. Subrecipients are also required to register and maintain an updated profile on SAM.gov. General reporting information is available in the SLFRF Compliance and Reporting Guidance Update. Further reporting information will be provided should your application result in a subaward.

Application Requirements

Fill out the Application and provide the following information through the application link.

  1. COVER LETTER: Provide a one-page cover letter that provides information regarding the nature of the program and its purpose. The following elements are required:
    • Name of organization
    • Year of formation (must have been formed prior to 2017)
    • Name of the program
    • Purpose of the program – include the category and subcategory the program will fall under ARPA (see above)
    • A strategic reason for the funder to consider the program
    • Amount of money requested
    • The time period of the program
    • The name of the contact person and their contact information
    • Nonprofit Organization Type – provide copy of IRS determination letter confirming status
    • Please have the letter signed by the board president or chairperson and the executive director. If the request is collaborative, please provide signatures of representatives from all participating organizations.
  2. NARRATIVE: Provide a description of the funding request that explains your program or project and utilizes the headings described. Feel free to provide additional relevant information. Avoid duplicating information in various parts of the narrative. Thoroughness is important, but so is brevity. Include the following headings and information:
    • Organizational Information: Provide background on your organization. If you are an affiliate of another organization, please describe.
      • State your mission
      • Summarize your organization’s history
      • Outline current programs and activities
      • Outline current or past projects that received federal funding and required additional reporting
      • Highlight accomplishments
    • Purpose of Funding: Describe the purpose of the funding and why it is needed by your organization.
      • Problem and Need – Identify the problem(s) to be addressed and the needs to be met by the project(s). What unique service(s) would the community be deprived of if you do not undertake this project? Provide supporting data.
      • Program/Project Goal(s) – Describe the goal(s) and overall impact of the project or program.
      • Program/Project Design – Describe your program objectives, activities, strategies, staffing, partners, timelines and explain how the design will enable you to address the problem or need. Identify the project as a new or continuing program.
      • Sustainability – Specify your plans for financing the project after the County ARPA funding is exhausted.
    • Evaluation Plan: It is important that the program be evaluated for success with the funds, both for the knowledge of the County, and for the records of programs.
    • Outcomes – Describe the proposed program or project outcomes and the general long-range plans of the organization.
    • Measurement – Describe how results will be documented and measured, and how success will be determined. Be prepared to follow through with documentation of measurements to report the results to the County and if applicable, the U.S. Treasury’s required compliance.
  3. PROGRAM/PROJECT BUDGET: Provide an itemized budget and a budget narrative explaining the details of your program’s financial status.
    • Itemized Budget: Provide an itemized budget of the costs and expenditures related to your program. Appendix A is a sample itemized budget in short format. Feel free to populate the sample or provide your organization’s actual budget document.
      • Budget Heading – specify the budget period, the requested amount, and the total cost of the project.
      • Revenue – If the requested amount is different from the total cost of the project, itemize all confirmed and anticipated sources of revenue, and provide a revenue total. Refer to the following example for revenue categories. Also, indicate the amount of funds, if any, for this project that will be drawn from your operating budget and/or reserves/endowment fund.
      • Expenditures – Itemize your expenses and provide an expense total. Include any additional items relevant to your program or project.
    • Budget Narrative (optional): Feel free to share a budget narrative including any of the following information:
      • A list of assumptions on which the budget was based
      • An explanation of any unusual budget items
      • Description of any in-kind expenses, donations, or matching funds
      • Funding from or to any affiliates and/or subsidiaries of your organization
  4. TERMS AND CONDITIONS: Signed Terms and Conditions Document
  5. SUBMISSION PROCESS: Completed Application consisting of the materials required in sections A through D herein, as well as all applicable IRS correspondence and documentation supporting your response to the Nonprofit Organization Type. First round of applications will be processed April 29th. If funds are still available, applications will be processed on a first-come, first-served basis until the earlier of December 31, 2023, or the date program funding is exhausted.
  6. EVALUATION PROCESS: Consideration will be given to organizations that demonstrate (1) compliance with ARPA’s final rule (2) urgent need (3) programs maximizing the number of Sussex County beneficiaries. Once the application has been reviewed by an internal committee, a public presentation to County Council and a vote on the award will take place.