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1.
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Signatures | All signatures must be original and notarized |
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2.
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Legibility | Legible and suitable for indexing/imaging |
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3.
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Size | Up to paper size 8 1/2" X 14" |
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4.
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Margins | 2" top first page, 2" bottom last page and 1" margin top & sides of each page; otherwise, non-compliance fee will be charged |
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5.
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Type | At least 12 points; (15 characters and spaces per inch) black ink only |
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6.
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Paper | White 20 lb. |
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7.
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Numbering | All pages, including attachments and inserts, must be numbered sequentially |
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8.
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Printing | Printing on one side only, otherwise non-compliance fee will be charged |
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9.
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Parcel Numbers | Tax Map and parcel number upper left corner |
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10.
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Preparers name and address |
On upper left corner under tax map numbers, within the 2" margin |
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11.
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Return address | Typed on the upper left of FIRST or bottom left of LAST PAGE of each document |
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12.
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Limit of 5 document recordings per check/money order per receipt transaction. | |
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13.
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All recordings must have self-addressed, stamped return envelope, per document. We encourage including a FedEx, UPS, or similar priority mail envelope in order to receive your documents back in a timely manner. | |
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14.
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Checks payable to Recorder of Deeds in correct amount. Incorrect checks will be returned. All checks must have a phone number on them. | |
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15.
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Any document with tape or correction fluid will be returned, otherwise non-compliance fee will be charged. | |
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16.
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$30.00 noncompliance fee will be assessed per document that does not comply with recording requirements. | |
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17.
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If original document is lost or misplaced, contact Office Manager for recording requirements. | |
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18.
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General Information Sheet is required when recording all deed documents. Please see Obtaining the General Information Sheet for instructions on how to do so. | |
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Exceptions: With the exception of #15, none of these regulations apply to UCC forms, IRS filings and plots. |
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